Privacy Policy for Cube Fleet Solutions Ltd
Last updated: 28/08/2025

Cube Fleet Solutions Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

1. Who we are:
Cube Fleet Solutions Ltd
8 Church Green East

Redditch

B98 8BP
Company No: 12275397
Email: hello@cubefleetsolutions.com
We are the Data Controller of the personal data we collect.

2. What personal data we collect
We may collect and process the following types of information:

• Name, email address, phone number, business details

• Vehicle details (registration, make, model, condition)

• Payment and invoicing details

• Technical data (IP address, browser type, cookies)

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3. How we collect your data

• When you fill out forms on our website

• When you contact us via email or phone

• When you use our services (e.g. vehicle collection, delivery, servicing)

• Through cookies and analytics tools

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4. How we use your data
We use personal data to:

• Provide and manage our services

• Respond to enquiries and requests

• Process payments and issue invoices

• Comply with legal and regulatory obligations

• Improve our website and customer experience

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5. Legal basis for processing
We process your data under one or more of the following legal bases:

• Consent (where you have given it)

• Contract (to deliver the services you request)

• Legal obligation (e.g. tax and invoicing records)

• Legitimate interests (business administration, marketing to business contacts)

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6. Sharing your data
We may share your data with:

• Service providers (e.g. IT, payment processing, logistics partners)

• Regulators and authorities where legally required

• No personal data is sold to third parties

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7. Cookies
We use cookies to improve site functionality, analytics, and performance. Non-essential cookies will only be set with your consent. For more details, see our Cookie Policy.

8. Data retention

• Vehicle/job records: 3 years

• Invoices and financial records: 6 years

• Marketing data: until you unsubscribe or request deletion

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9. Your rights
You have the right to:

• Access, correct, or delete your data

• Withdraw consent at any time

• Object to processing or request restriction

• Request data portability

To exercise these rights, contact us at: hello@cubefleetsolutions.com

10. Security
We use technical and organisational measures (encryption, access controls, HTTPS) to protect your data.

11. Complaints
If you are unhappy with how we handle your data, please contact us first. You also have the right to complain to the ICO (www.ico.org.uk).